Elections & Job Descriptions

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    You must be a paid member of the Civic Club upon assuming a position on the board. Terms run from January 1 to December 31 of each year. We hope you will consider joining and helping to make our neighborhood a great place to call home! 

   Elections for all board positions for 2025 will take place at the November 8, 2024 Open Meeting, at the Dorchester Co. Library, 76 Trolley Road, at 6:30 pm.  Meetings typically last 60 to 75 minutes. Ballots will delivered to each paid member of the Civic Club early in the month of November.

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Please return your ballot by:

Email**: QuailArborCivicClub@gmail.com

List your choices, include your last name and physical address, please.

or
Mail**: Quail Arbor Civic Club
P.O. Box 662
Summerville, SC 29484

Please mail in time to be received at the ost office by Nov 14.

or

Bring ballot in person to the meeting on Nov. 14.

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**All mailed and e-mailed submissions must be received by the day of the November meeting and include the voter’s last name
and physical address.**

 

   Job Descriptions

PRESIDENT:
The President plans and organizes monthly Civic Club meetings as well as other neighborhood activities; checks and responds to club emails; co-signs checks for issuance of payroll and other bills; participates in the creation and distribution of quarterly newsletters, volunteers for other Civic Club projects, directs Pool Opening activities
 
VICE PRESIDENT:
The Vice President plays a supporting role to the President; leads Civic Club meetings in the President's absence; maintains meeting minutes in the Secretary's absence; co-signs checks for issuance of payroll and other bills; regularly checks the Civic Club P.O. Box and delivers all mail to the Treasurer; participates in the creation and distribution of quarterly Civic Club newsletters, volunteers as needed for other Civic Club projects and assists with Pool Opening activities.  

SECRETARY:
Secretary skills and general duties. Keeps the club materials organized; maintains updated membership and officer rosters; takes Civic Club and Board meeting minutes; coordinates Civic Club correspondence; participates in the creation and distribution of quarterly Civic Club newsletters, volunteers for other Civic Club projects, and assists with Pool Opening activities.

TREASURER:
Oversees all financial transactions going in or out of the Civic Club. Primary duties include budget planning, financial reporting, record-keeping and taxes, payroll, and managing incoming and outgoing funds; participates in the creation and distribution of quarterly Civic Club newsletters, volunteers for other Civic Club projects, and assists with Pool Opening activities.

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NEWSLETTER/ONLINE MEDIA:

Maintains updated Civic Club accounts on Facebook, NextDoor and other social media to publish updates and ongoing community events: drafts and organizes printing of quarterly community newsletters; assists with newsletter distribution, volunteers for other Civic Club projects, and assists with Pool Opening activities.

Thank you